At Gibbons and Associates, we take your data very seriously and only want to send you the information that you find interesting and valuable to you. From time to time we would like to contact you to keep you updated on any special promotions or new procedures we can offer you. In accordance with the new GDPR regulations, you'll need to opt in to receive this information. We will never sell your data, we will keep your details secure and we will never share them with third parties for marketing purposes. You can opt out at any point if you change your mind.

We are a Data Controller under the terms of the Data Protection Act 2018 and the requirements of the EU General Data Protection Regulation.

Types of Personal Data

The practice holds personal data in the following categories:

1. Patient clinical and health data correspondence
2. Staff employment data
3. Contractors' data

 Why we process Personal Data

'Process' means we obtain, store, update, and archive data.

1. Patient data is held for the purpose of providing patients with appropriate, high-quality, safe, and effective dental care and treatment.
2. Staff employment data is held in accordance with Employment, Taxation, and Pensions Law.
3. Contractors' data is held for the purpose of managing their contracts.

What is the Lawful Basis for processing Personal Data?

The law says we must tell you this:

1. We hold patients' data because it is in our Legitimate Interest to do so. Without holding the data we cannot work effectively. [Also, we must hold data on NHS care and treatment as it is a Public Task required by law]
2. We hold staff employment data because it is a Legal Obligation for us to do so.
3. We hold Contractors' data because it is needed to Fulfill a Contract with us.

Who might we share your data with?

We can only share data if it is done securely and it is necessary to do so.

1. Patient data may be shared with other healthcare professionals who need to be involved in your care (for example if we refer you to a specialist or need laboratory work). [Patient data may also be stored for backup purposes with our computer software  suppliers who may also store it securely overseas]
2. NHS BSA
3. Employment data will be shared with government agencies such as HMRC.

Your Rights
 

You have the right to:

1. Be informed about the personal data we hold and why we hold it
2. Access a copy of your data that we hold by contacting us directly- we will acknowledge your request and supply a response within one month or sooner.
3. Check the information we hold about you is correct and make corrections if not
4. Have your data erased in certain circumstances.
5. Transfer your data to someone else if you tell us to do so and it is safe and legal to do so.
6. Tell us not to actively process or update your data in certain circumstances.
    

How long is the Personal Data stored for?

1. We will store patient data for as long as we are providing care, treatment or recalling patients for further care. We will archive (that is, store it without further action) for as long as is required for legal purposes as recommended by the NHS or other trusted experts.
2. We must store employment data for six years after an employee has left.
3. We must store contractors' data for seven years after the contract is ended.
    

What if you are not happy or wish to raise a concern about our data processing?

You can complain in the first instance to our Data protection Officer, who is Dr S Bassan, Dene Hollow, Neachells Lane, Wednesfield, Wolverhampton, WV11 3RF and we will do our best to resolve the matter. If this fails, you can complain to the Information Commissioner at www.ico.org.uk/concerns or by calling 0303 123 1113